What is Extracta.ai?
Extracta.ai is a no‑training required AI tool for extracting data from documents and images. It automatically extracts structured data from PDFs, scanned documents, photos, digital files, and text files, making it suitable for various scenarios such as invoices, resumes, legal documents, and receipts. The process requires only three steps: define fields, upload the file, and extract with one click. Designed specifically for business users, it can be quickly mastered without any technical background. All data processing is fully encrypted throughout, compliant with GDPR regulations, and certified under ISO 27001. Furthermore, the platform explicitly commits to never using user data for model training. It also provides fully customizable template functionality, enabling users to create extraction rules tailored to their specific document formats within minutes—truly delivering “your documents, your rules.”
Extracta.ai supports multiple input formats—including complexly formatted PDFs, various scanned images, Word documents, web page content, and plain text files—and uniformly outputs structured JSON or CSV data. This allows direct integration with downstream applications such as HR systems and accounting software, significantly reducing manual entry errors while enhancing data processing efficiency and compliance for finance, recruitment, legal, and other teams.
Key features
It can automatically extract key fields like dates, amounts, and supplier information from invoices, streamlining reconciliation and expense reimbursement processes. Additionally, it can extract core qualifications such as skills, experience, and educational background from resumes in seconds, seamlessly integrating with HR systems to shorten hiring cycles.
The platform offers fully customizable templates, allowing users to define any field via the web interface or API, accommodating special forms or non‑standard document layouts. All processing is end-to-end encrypted, with no use of user data for model training, ensuring compliance with GDPR and ISO 27001 security standards.
Use cases and audience
Financial professionals, recruitment HR teams, legal departments, and business units that handle diverse types of documents.
- Automate invoice processing, quickly extract dates, amounts, and supplier information, and streamline billing workflows
- Efficiently parse resumes, instantly extract key skills and qualifications, and seamlessly integrate with HR systems
- Accurately extract core information such as parties, dates, and clauses from legal documents, enhancing compliance and processing efficiency
PDFs, scanned images, photos, Word documents, web page content, and plain text files.
Key information in structured formats, such as dates, amounts, names, skills, terms, and more.
Frequently asked questions
Do you need to train a model?
No training required—ready to use out of the box. Simply define your fields and upload your documents to extract data.
How is data security ensured?
Data is not used for training; all communications are fully encrypted; certified under ISO 27001 and compliant with GDPR.
How to use
- 01
Define the fields to be extracted (via a web interface or API)
- 02
Upload documents for processing (supports scanned files, PDFs, images, Word documents, web pages, text files, and more)
- 03
AI automatically scans documents and extracts specified data
- 04
Obtain key information in a structured format
Official website & sources
Updated on 2026-10-29
